As you gear up for the spring, maybe it’s time to look at your employment policies and practices to make sure you are covering all your bases. Below is checklist to help ensure you are in compliance.
- Workplace Posters. How long has it been since you updated your workplace posters? Any number of federal laws require posters. Here’s a link to the Department of Labor’s posting requirements.
- OFCCP Obligations. Are you incorporating the proper language into contracts and subcontracts? Have you updated your affirmative action plan and hiring practices to comply? Here’s a link to an earlier blog on OFCCP Audits to get you started .
- Policy Review. Aside from the OFCCP obligations, how long has it been since you reviewed your employee handbook? Do you have a sound anti-harassment or anti-retaliation policy?
- Training. Have you scheduled your training for 2014? It’s always a good idea to train your employees on all policies, and the OFFCP requires it.
- Record-Keeping. How are you doing with your I-9 documentation? Have you conducted an internal audit to see if they are being completed correctly and have all the necessary copies? Here’s a link to an earlier blog on I-9’s to get you started.
- Review Classifications. Are you exempt and non-exempt employees properly designated? Can you support the designation with job descriptions? Are you relying too heavily on independent contractor status? These are all issues to consider.
- Review Benefits. How will your company’s benefit system be impacted by the Affordable Care Act? Even though implementation has been delayed to 2015, it’s never too early to take a look.
These are just a few steps you can take to minimize your exposure to employment related claims in 2014.
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